5 Common Bakery Problems that BakeSmart Can Solve

As a bakery owner, you know that running a bakery takes a lot of hard work and passion. While there will always be problems that pop up from time to time, BakeSmart is here to help you conquer the chaos. 

Our bakery software was created with your retail bakeries at the forefront of our minds. We understand how much work it takes to keep your bakery running at peak efficiency. That’s why our software offers you complete control of every aspect of your bakery.

Below, we take a deep dive into five common bakery problems BakeSmart is known for solving. Keep reading to get an inside look at how we can take the stress out of your bakery business.

1. Too Many Spreadsheets

2. So Many Spreadsheets

Calculating inventory and production needs by hand can be extremely time-consuming—not to mention frustrating. Whether you’re looking for a detailed production process with ingredient and lot tracking or quick production with automatic inventory pulls, BakeSmart has features that will streamline your operations. 

Whether it’s letting you know when you’re running low on inventory or adding items to a purchase order from your preferred supplier, we have your back. Full Production allows bakers to receive much more detailed information on batches and inventory. We’ll also help you keep track of your inventory as you reduce your stock of raw goods and increase the inventory of finished goods.

Streamline your production with BakeSmart so you can focus on doing what you do best: creating delicious baked goods.

3. Incorrect/Missing Custom Cake Orders 

With all the different combinations of available flavors, fillings, icing, and decorations, custom cake orders can become overwhelming. With BakeSmart, Gone are the days of missed details, incorrect pricing, and unhappy customers.  Our Custom Cakes module has everything your bakery needs to easily manage every detail of your custom cake orders—including settings created explicitly for wedding cakes! 

BakeSmart can help you keep on track so you can continue to deliver beautiful and memorable cakes while minimizing the hassle and stress of contracts and maximizing your profits. Some of our helpful wedding settings include:

  • A dedicated space for your cake contract
  • The ability to upload reference documents and images
  • Payment preferences that will calculate the final payment due date
  • Special pricing for trusted venues
  • An automated contract confirmation document

4. No Online Ordering

In today’s day and age, your bakery simply must have online ordering. Not only is an online store a great way to generate more revenue, modern consumers expect the option. But don’t worry—that doesn’t mean extending your hours or taking phone orders off the clock. It simply means you need E-commerce.

There’s no need to try and establish an E-commerce website yourself or pay someone else set it up. With BakeSmart Online, it’s incredibly easy to give your customers what they want via the web. 

Our mobile-first E-commerce solution lets customers browse your product line and place their orders from anywhere and any device for delivery or same-day pickup.

Are you looking for a way to offer your online customers same-day pickup or delivery? BakeSmart has you covered there, too! Check out our example site.

Manual Data Entry 

If you’re still manually inputting your bakery’s accounting, financials, and customer—you’re likely wasting a lot of your valuable time. Luckily, BakeSmart’s handy integrations can reduce the number of times you need to transfer the same information over to a different application. 

We offer both Quickbooks and Mailchimp integrations, so you can handle email marketing, payroll, invoices, and sales without ever leaving the BakeSmart platform.  

BakeSmart’s QB integration is set up to sync sales totals, customer invoices, and time card data. You can track all your numbers in one, easy to access place—no more having to manage or sift through multiple programs or applications.

Our integration is a must, especially if you have more than one location. Sales totals are sent as a single QB sales receipt every day for each store. All tickets are grouped together and included in this sales receipt. Now, if only we could integrate a few more hours in the day to get tasks done, we’d have it made.

5. Clunky Point of Sale System

Is your bakery’s current point of sale (POS) system a little clunky? Maybe you’ve had to find workarounds to ensure your bakery items are charged and recorded correctly. If you need a POS system created specifically for bakeries, BakeSmart is here to simplify your processes. 

We offer the features your bakery needs to succeed, all in one system. Touch screens with a highly customizable and easy-to-use interface allow bakeries to complete transactions in seconds. 

When it comes to discounts and coupons for your customers, BakeSmart’s POS system offers you complete control. Set the foundation with pre-entered discounts for specific audiences like senior citizens, veterans, or college students. You can easily choose and set up the discount to apply to a particular product or the entire sale. We’re here to make it easy!

6. High Labor Costs 

Are you struggling to manage your employees’ hours and stay on top of productivity? Are you worried your overhead won’t cover the costs of your employee hours?  With the BakeSmart software, you can rest easy knowing there’s one less thing to worry about managing. 

You can easily create different time card sign-ins for each task and role. The ease of access for adding and removing “jobs” or specific designations is something you can continually update as the need arises. You can even edit the designation if you find it’s not accurately accounting for overhead costs.  

Once you have a greater insight into where the bulk of your labor costs stems from, you can better judge if your customers are paying for what they’re getting.  

There are many daunting tasks to owning and running a bakery—and we’re assuming studying profit/loss margins or managing a website isn’t your passion. Baking and creating delicious treats is where your time should be spent! At BakeSmart, we’ll help you focus on what you love to do, not what you have to do.

Let us help you conquer the chaos. Schedule a demo today and see how BakeSmart can help solve your bakery problems.

Leave a comment